Pack 183 Camping Payment Policy

The following policy is designed to assure that all campers are treated fairly with regards to payment for camping events and that the Pack’s funds are not unnecessarily depleted. Adherence to this policy will help to provide an enjoyable camping experience for all.

Most camping events include food cost, camping fees, and supplies expense. Because camping costs are largely non refundable to the Pack, it is critical that the Pack obtain a firm commitment from campers prior to each event. While we recognize that emergency situations occur (i.e., sudden death in the family), it is the responsibility of the Camping Committee, in coordination with the Treasurer, to assure that reservations are accurate and that funds are collected and paid timely.

Camping Fees (assume 2 night, 3 day stay)

The Camping Committee will determine the amount to be charged based on estimated costs which may vary from trip to trip. Unless otherwise specified, the following fees will apply:

Cost to the Scout -Flat rate per scout (Estimated cost of supplies; camping fees paid by the Pack)

Adults/Siblings/Guests –Flat rate per person (camping fees + estimated cost of supplies)

Saturday only -Flat rate per person (reduced camp fees when applicable plus estimated cost of supplies)

NOTE: Parking fees, where applicable, are the responsibility of campers and not included in the above cost. The cost of special programs will be added as follows: the cost to the scout will be covered in part or total by the Pack, funds permitting; the cost to all others will be added to the fee schedule, above).

Due Date of Camping Reservation and Fees

Unless otherwise specified, the fees will be due at the Pack Meeting the month prior to the camping event. For example, fees for a November camping trip are due at the October Pack Meeting. Note: In months where there is no Pack Meeting and on certain campouts, such as Council sponsored events, information may not be available to meet the above stated deadline. In such cases, the Camping Committee will communicate appropriate deadlines.

Refunds

Refunds may be requested up to one week (7 days) prior to the first day of the event. All requests must be made to the Chairperson of the Camping Committee (Desiree Diaz).

Due to the non-refundable nature of costs and supplies, NO REFUNDS WILL BE MADE after this date other than in cases of emergency as stated below.

In emergency situations, a refund may be requested in writing to the Camping Committee based on the following guidelines:

  1.  Requests must be in writing specifying the reason (i.e., death in the family) for the request.
  2.  Requests must be received by the Camping Committee no later than one week (7 days) following the last day of the camping event.
  3.  Submission of a request for refund does not guarantee the refund.
  4.  The decision to authorize a refund will be determined by the Camping Committee during their next monthly meeting.
  5.  The decision of the Camping Committee is final.